Accounting Specialist
Job Summary
We are seeking an Accounting Specialist to manage full-cycle AP/AR, perform daily bank reconciliations, and handle payroll and tax compliance. The ideal candidate will have extensive bookkeeping experience and advanced capabilities in Xero and Excel. You will also generate financial reports, issue timely invoices, and support administrative tasks.
Responsibilities
- Manage full cycle of Accounts Payable and Accounts Receivable
- Perform daily bank and credit card reconciliations
- Process monthly payroll and assist with tax compliance
- Generate weekly and monthly financial reports
Required Skills
- Minimum 2 years in accounting or bookkeeping
- Advanced Xero and Microsoft Excel skills
- Strong mathematical skills and attention to detail
- Ability to handle confidential information with discretion
Job Details
KEY RESPONSIBILITIES – ACCOUNTING SPECIALIST
Financial Operations & Bookkeeping
● AP/AR Management: Manage the full cycle of Accounts Payable and Accounts Receivable, ensuring all vendor payments and client receipts are processed accurately.
● Reconciliations: Perform daily bank and credit card reconciliations across multiple international currencies.
● Payroll: Process monthly payroll for local and potentially international staff, ensuring compliance with local labor laws and tax requirements.
● Tax Compliance: Assist in the preparation and filing of VAT requirements and other statutory financial obligations.
● Petty Cash: Maintain and reconcile petty cash funds for the regional office.
Reporting & Administration
● Financial Reporting: Generate weekly and monthly financial reports for management, focusing on cash flow, aging summaries, and budget variances.
● Invoicing: Issue accurate and timely invoices to clients in accordance with boat build milestones and contract terms.
● Data Integrity: Ensure all financial data entry in Xero is precise and up to date.
● General Admin: Handle incoming/outgoing mail, maintain a rigorous filing system (digital and physical), and assist the Director with ad-hoc tasks.
Customer Service & Support
● Inquiry Handling: Provide a professional and friendly phone manner when dealing with client or supplier account queries.
● Team Collaboration: Work closely with the Sales and Project Management teams to ensure financial milestones are aligned with production schedules.
Skills & Experience
● Experience: Minimum of 2 years in a similar accounting or bookkeeping role. Extensive experience in all aspects of bookkeeping is a baseline requirement.
● Software: Advanced capabilities in Xero and Microsoft Excel (v-lookups, pivot tables).
● Numeracy: Strong mathematical skills with an obsessive attention to detail—errors are not an option in our high-value manufacturing environment.
● Confidentiality: Demonstrated ability to handle sensitive information with total discretion. A strict Non-Disclosure Agreement (NDA) is a mandatory condition of employment.