HR Executive Operations Compliance
Job Summary
The HR Executive (Operations & Compliance) oversees day-to-day HR administration, staff attendance, and leave compliance. This role ensures adherence to company policies, maintains accurate HR records, and supports a professional, structured work environment. The position works closely with the Managing Director to ensure operational consistency.
Responsibilities
- Manage staff attendance, leave, and medical administration.
- Enforce company policies and monitor compliance.
- Coordinate operational tasks and internal workflows.
- Maintain employee records and handle onboarding/offboarding.
- Communicate policies and updates to staff professionally.
Required Skills
- Degree in HR or Business management.
- 2-4 years of experience in HR operations.
- Strong attention to detail and organizational skills.
- Ability to handle confidential information.
- Firm and professional communication style.
Job Details
Key Responsibilities
Attendance, Leave & Medical Administration
- Maintain accurate records of staff attendance, including lateness and absenteeism.
- Ensure all leave applications and medical certificates (MCs) are properly submitted and recorded.
- Monitor leave balances and highlight discrepancies.
- Follow up with staff on missing, late, or incomplete submissions.
HR Compliance & Policy Enforcement
- Ensure staff adherence to company policies (attendance, leave, working hours, and conduct).
- Issue reminders and follow-ups on non-compliance matters.
- Maintain proper documentation of HR records and staff-related matters.
- Escalate repeated or serious non-compliance to Management.
Task & Workflow Coordination
- Track assigned administrative and operational tasks across staff.
- Follow up with Legal Executives and team members on outstanding tasks.
- Monitor deadlines and provide status updates to Management.
- Support overall workflow coordination to ensure timely task completion.
HR Administrative Functions
- Maintain and update employee records (personal details, contracts, leave records).
- Handle onboarding and offboarding documentation and logistics.
- Prepare basic HR reports (e.g. attendance, leave utilisation).
Internal Communication & Coordination
- Act as the point of contact for HR-related administrative matters.
- Communicate internal policies, reminders, and updates to staff clearly and professionally.
- Support Management in maintaining a structured and disciplined work environment.
Professional Conduct & Boundaries
- Maintain professionalism and impartiality in all staff interactions.
- Uphold strict confidentiality of HR matters.
- Ensure fair and consistent application of policies across all employees.
- Maintain appropriate professional boundaries.
Scope & Boundaries of Role
- This role focuses strictly on HR administration, compliance, and coordination.
- Does not involve legal work, legal supervision, or providing legal instructions.
- Works closely with Managing Director to ensure policies are followed.
Key Attributes
- Strong attention to detail and organisational skills.
- Firm, consistent, and professional communication style.
- Ability to follow up persistently while maintaining professionalism.
- Discreet, trustworthy, and able to handle confidential information.
- Structured and process-driven mindset.
Reporting Line
- Reports directly to the Managing Director.
Qualifications:
- Degree in Human Resource Management (preferred) OR Business / related discipline with strong HR experience.
- Minimum 2–4 years HR or HR operations experience.