Finance Associate AP
Job Summary
To ensure that all liquidations are properly recorded, submitted on a timely manner, and supported by complete documents and receipts. The role involves monitoring and preparing monthly reconciliations for various employee advances, credit cards, and operating expenses. Additionally, the associate assists in accounts payable functions, tax form issuances, and handling ad hoc reports as requested.
Responsibilities
- Receive and check employee liquidations and cash advances
- Perform monthly reconciliations and prepare journal entries
- Assist in accounts payable functions and tax form issuances
Required Skills
- BS Accountancy or related course
- At least 1 year of general accounting/AP experience
- MS Office and ERP systems proficiency
- Strong communication and analytical skills
Job Details
Primary Duties & Responsibilities:
- Receiving & checking of Liquidations from Advances to Officers & Employees for Credit Cards. Ensure all liquidations are complete before check payment to BDO
- Receiving & checking of Liquidations from Advances to Officers & Employees for Operating Expenses (OPEX).
- Preparing provisional receipt (PR) and deposit slips for cash returned by employees.
- Receiving & checking of Liquidations from Advances to Officers & Employees-Cheque Undertaking. Ensure all liquidations are supported with acknowledgement receipts
- Preparing of journal entries for liquidations of Cash Advances-Credit Cards, Cheque Undertaking & OPEX
- Reviewing Cash Advances of Resigned Employees (if there's any) before their respective Exit Clearance is signed by accounting, Finance Supervisor/Finance Manager
- Follow-up liquidations of Advances from Company Credit Card Account Holders & respective Employees with Cash Advances regularly on a monthly basis
- Reconciliation of GL balances of Adv. to Officers & Employees-Credit Card, Adv. to Officers & Employees- Operating Expenses and Adv. To Officers & Employees – Cheque Undertaking
- Receiving of O.R.’s with charged slips to clients from assay test liquidations
- Preparing APVs for assay test expense/s chargeable to client/s.
- Generate monthly BDO credit card billings and sending to all cardholders
- Monitoring of auto charged utility transactions and online payment of certain utilities
- Process the increase in credit limit of Credit Card holder, change of billing email address and/or contact number, enrollment of new credit card request, deactivation of credit card and enrollment of utilities in auto-debit arrangement with BDO
- Checking of outstanding cash advance of employees for the cheque request.
- Assists in other AP recording functions i.e., Fund replenishments for FDA, OPEX and logistics
- Assists in Issuance of Expanded Withholding Tax Form (2307 Form) – analyzing and computing applicable withholding tax/es in every payment to supplier
- Filing of liquidation documents and other files.
- Ad hoc – any necessary or needed reports/records as requested by the immediate head
Qualifications include:
- BS Accountancy or any accounting-related course
- At least 1 year of experience in general accounting/AP
- MS Office proficiency, familiar with Netsuite or other ERP systems
- Must have very good communication skills both verbal and non-verbal
- Must have strong analytical skills
- Result-oriented individual, ready to work on tight deadlines