Accounting Specialist

KEY RESPONSIBILITIES A. ACCOUNTING & BOOKKEEPING - Record and maintain daily financial transactions. - Maintain accurate books of accounts and supporting documents. - Prepare and monitor Accounts Payable (AP) and Accounts Receivable (AR). - Prepare billing statements, invoices, acknowledgment receipts, and other accounting documents. - Monitor customer payments, outstanding balances, and collections. - Coordinate collection follow-ups with the Sales and Management teams. - Record supplier invoices and monitor payment due dates. - Prepare payment requests and payment schedules. - Perform bank and account reconciliations. - Maintain petty cash records and prepare petty cash replenishment reports. - Monitor company expenses and ensure that receipts and supporting documents are properly submitted. - Verify the accuracy and completeness of invoices, receipts, purchase orders, and other financial documents. - Assist in preparing monthly, quarterly, and annual financial reports. - Maintain organized physical and electronic accounting records. - Coordinate with the company's external accountant, auditor, or accounting firm when required. B. TAX & GOVERNMENT COMPLIANCE - Assist in preparing documents required for BIR filings and tax compliance. - Maintain records of Sales Invoices, Official Receipts, and other BIR-required documents. - Monitor and maintain BIR Form 2307 and other withholding tax documents received from clients. - Prepare and coordinate documents needed for VAT, withholding tax, percentage tax, and other applicable filings. - Maintain copies and records of government registrations and compliance documents. - Coordinate renewal and processing of business permits, Mayor's Permit, Barangay Clearance, and other required permits. - Ensure accounting and compliance documents are properly filed and readily available for audit or management review. C. PAYROLL MANAGEMENT - Prepare and process employee payroll accurately and on schedule. - Maintain employee payroll records. - Verify attendance, timekeeping, absences, tardiness, undertime, overtime, holidays, and approved leaves. - Calculate salaries, allowances, incentives, commissions, overtime, deductions, and other payroll adjustments. - Prepare payroll summaries and reports for management approval. - Prepare employee payslips. - Maintain confidentiality of employee salaries and payroll information. - Coordinate payroll-related concerns and corrections. - Maintain records of cash advances, employee loans, deductions, and other payroll-related transactions. - Prepare final pay computations and payroll documentation for separated employees when required. D. GOVERNMENT CONTRIBUTIONS & EMPLOYEE RECORDS - Prepare and monitor employee contributions and applicable deductions for SSS, PhilHealth, Pag-IBIG, and BIR withholding tax. - Maintain updated records of employee government information. - Assist employees with documentation related to government contributions when necessary. - Coordinate submission and payment schedules with management or the company's accountant. - Maintain accurate employee compensation and statutory contribution records. E. ADMINISTRATIVE RESPONSIBILITIES - Maintain organized company files, contracts, permits, records, and confidential documents. - Prepare business correspondence, letters, memos, certifications, and administrative documents. - Manage office supplies and monitor inventory of administrative materials. - Coordinate purchasing and replenishment of office supplies. - Maintain records of company assets and issued equipment when assigned. - Assist with employee onboarding and offboarding documentation. - Maintain employee 201 files and ensure required employment documents are complete. - Assist in preparing employment contracts, notices, acknowledgment receipts, and other HR-related documents as instructed by management. - Coordinate meetings, schedules, appointments, deliveries, and administrative requirements when necessary. - Communicate with suppliers, clients, banks, government agencies, and service providers for accounting and administrative matters. - Perform other accounting, payroll, HR administrative, and office-related duties assigned by management.