Accounting Manager

1. Accounts Recording and Documentation • Encode and record purchase receipts and invoices for proper Input VAT documentation. • Maintain accurate and updated accounting records and supporting documents. • Record and monitor sales, collections, disbursements, purchases, and payables. • Review accounting entries for completeness, accuracy, and proper classification. • Ensure that all transactions are supported by appropriate documents and approvals. • Maintain organized accounting files and records for easy retrieval and audit purposes. 2. Bank Reconciliation and Cash Monitoring • Conduct regular bank reconciliation to ensure that company records agree with bank statements. • Check and validate cash receipts and cash disbursements. • Identify and investigate discrepancies, unreconciled transactions, bank charges, deposits, and withdrawals. • Monitor cash movements and ensure that transactions are properly recorded. • Coordinate with concerned departments regarding discrepancies and missing supporting documents. 3. BIR and Tax Compliance • Prepare, review, and facilitate the timely filing of required BIR tax returns and reports. • Monitor tax deadlines and ensure compliance with applicable BIR requirements. • Maintain proper documentation and records for tax filing and audit purposes. • Prepare VAT, withholding tax, income tax, and other applicable tax-related records. • Coordinate with management regarding tax compliance matter and BIR notices. 4. Books of Accounts • Maintain and update the company’s Books of Accounts, including: o Sales Book o Cash Receipts Book o Cash Disbursement Book o Purchases Book o General Journal / General Ledger o Other required accounting records • Ensure that transactions are recorded in the appropriate books and accounts. • Review account balances and investigate unusual or inconsistent entries. • Assist in maintaining accurate subsidiary ledgers and schedules. 5. Accounts Payable and Receivable • Monitor and maintain records of accounts payable and accounts receivable. • Verify invoices, billing statements, purchase documents, and other supporting documents before recording and payments. • Monitor outstanding payables and receivables and provide regular updates to management. • Coordinate with suppliers and concerned departments regarding billing discrepancies and payment concerns. • Monitor collections and ensure that payments received are properly recorded and deposited. 6. Financial Reporting • Prepare accurate and timely financial and accounting reports for management review. • Prepare and maintain monthly, quarterly, and annual accounting schedules and reports. • Preparation of the following: o Income Statement / Profit and Loss Statement o Balance Sheet / Statement of Financial Position o Cash Flow Reports o Accounts Payable and Receivable Aging o Sales and Collection Reports o Expense Reports o VAT and tax-related schedules • Analyze financial data and provide relevant information to management for decision-making. • Ensure that financial reports are supported by accurate accounting records. 7. Internal Control and Compliance • Ensure compliance with established accounting policies, procedures, and internal controls. • Review transactions to ensure proper authorization and documentation. • Identify potential accounting errors, irregularities, or control weaknesses and recommend corrective actions. • Maintain confidentiality and security of financial information. • Assist in internal and external audits by providing required documents and explanations. 8. Coordination and Supervision • Coordinate with HR, Operations, Purchasing, Treasury, Management, and other departments regarding accounting and financial concerns. • Provide guidance and supervision to accounting staff, when applicable. • Review the work and outputs of accounting personnel to ensure accuracy and timely completion. • Establish proper deadlines and monitoring systems for accounting requirements. • Communicate accounting concerns and recommendations to management. 9. Management Support • Provide management with accurate financial information and accounting updates. • Assist management in monitoring expenses, cash position, collections, payables, and financial performance. • Provide accounting analysis and recommendations when needed. • Assist in budgeting, forecasting, and financial planning activities. • Perform other accounting and finance-related duties that may be assigned by management. 10. Branch Registration and Government Compliance • Facilitate and oversee the registration of new company branches with the appropriate government agencies. • Prepare, coordinate, and submit all required documents for branch registration. • Process and monitor registration requirements with the BIR, LGU, SEC, SSS, PhilHealth, Pag-IBIG, and other applicable government agencies. • Ensure that required permits, registrations, certificates, and licenses are secured before the branch begins operations. • Monitor the status of applications and follow up on pending registration requirements. • Maintain complete and updated copies of all government registrations, permits, certificates, and related documents. • Ensure that newly registered branches comply with applicable government reporting and regulatory requirements. • Coordinate with Management and concerned departments regarding branch registration, renewals, and compliance requirements.