Accounting and Finance Associate
Job Summary
The Accounting and Finance Associate will handle billing, payment processing, and supplier coordination. The role also involves providing administrative support and maintaining accurate records. Additionally, the associate will conduct inventory checks and assist with financial and asset reporting.
Responsibilities
- Manage billing, payments, and supplier coordination
- Perform administrative filing and record-keeping
- Conduct inventory checks and monitor stock levels
- Assist in financial reporting and audit preparation
Required Skills
- Financial documentation management
- Proficiency in billing and PO processing
- Inventory tracking and monitoring
- Administrative support and record-keeping
Job Details
A. Finance Responsibilities
- Prepare billing invoices and check collection status.
- Prepare PO and process payments to suppliers.
- Prepare and verify financial documents such as invoices, receipts, reimbursements, and liquidation reports.
- Coordinate with suppliers regarding billings, collections, and payment schedules.
- Assist in monthly financial reports and budget tracking.
- Maintain organized financial files and databases.
B. Administrative Responsibilities
- Handle administrative support such as document filing, record-keeping, and internal communications.
- Ensure adherence to company policies and procedures.
- Assist logistics set up of the deliveries to clients and of suppliers.
C. Inventory Monitoring Responsibilities
- Conduct regular inventory checks of equipment, tools, and supplies.
- Monitor stock levels and coordinate replenishment with suppliers or procurement.
- Update inventory logs and ensure accuracy of stock records.
- Assist in audit preparation for assets and inventory reports.