Accounting and Finance Assistant
Job Summary
The Accounting and Finance Assistant focuses on managing accounts receivable, ensuring timely collection, and maintaining compliance with Philippine accounting and tax regulations. The role also provides support for inventory monitoring, reconciliation, and general accounting tasks. Additionally, it involves coordinating with the sales and warehouse teams to ensure accurate documentation and smooth operational workflows.
Responsibilities
- Manage accounts receivable and collections
- Prepare invoices and BIR-compliant receipts
- Monitor and reconcile inventory levels
- Support month-end closing and tax audits
- Coordinate documentation with sales and logistics
Required Skills
- Bachelor's degree in Accountancy or Finance
- 1+ year of accounting/receivable experience
- Knowledge of Philippine tax/BIR regulations
- Proficiency in Microsoft Excel
- Strong attention to detail
Job Details
Key Responsibilities
A. Accounts Receivable (Primary Function)
- Prepare and issue Sales Invoices and Official Receipts in compliance with Bureau of Internal Revenue (BIR) regulations.
- Monitor and update collection reports and reconcile them with sales records, system records, and bank records.
- Prepare the aging of receivables report on a weekly basis.
- Coordinate with the Sales team regarding customer balances, credit limits, and overdue accounts.
- Perform bank deposit transactions for collected payments and maintain accurate supporting documents.
B. Inventory Management Support
- Monitor inventory movements by coordinating with the Warehouse team.
- Perform monthly physical inventory counts.
- Coordinate with the Warehouse and Logistics teams regarding discrepancies and damaged stocks.
- Ensure proper documentation for inventory transactions (Delivery Receipts, Sales Invoices, Provisional/Collection Receipts, etc.).
C. General Accounting Support
- Assist in month-end closing procedures.
- Maintain organized and updated filing of accounting documents.
- Support tax and audit requirements and provide necessary documentation.
- Perform other finance-related tasks as assigned by the Senior Accounting and Finance.
D. Sales Support
- Prepare and issue Delivery Receipts (DR) for outgoing products and deliveries.
- Generate and prepare Sales Invoices based on approved delivery receipts and customer orders.
- Verify the accuracy of product quantities, pricing, and customer details before invoice issuance.
- Coordinate with the warehouse, logistics, and sales team to ensure correct documentation of deliveries.
Qualifications
- Bachelor’s Degree in Accountancy, Financial Management, or a related course.
- At least 1 year of experience in Accounts Receivable or General Accounting (experience in FMCG or the pet food industry is an advantage).
- Knowledgeable in Philippine tax regulations and BIR compliance.
- Proficient in Microsoft Excel and accounting software.
- Strong attention to detail and organizational skills.
- Good communication and follow-up skills.
- Ability to work independently and meet deadlines.