HR Administration Specialist
Job Summary
This role is responsible for the end-to-end management of contractor onboarding and offboarding processes. You will serve as the primary point of contact for recruitment suppliers and manage vendor-related billing and documentation. The position requires a candidate with relevant experience in shared services or multinational environments, capable of working in a hybrid, shifting schedule setup.
Responsibilities
- Manage contractor onboarding and offboarding
- Process supplier invoices and billing
- Maintain HRIS records in Workday
- Coordinate with recruiting vendors
- Monitor background checks and contract compliance
Required Skills
- HRIS proficiency (Workday)
- Vendor management
- Shared Services experience
- Contract administration
- Effective communication
Job Details
Responsibilities:
- Onboarding: Validate supplier/vendor SOW/Contracts and purchase orders (PO).
- Request new supplier/vendor setup in the company system via TACOE.
- Manage contractor onboarding in HRIS (Workday) and communicate IDs to relevant stakeholders.
- Monitor the completion of background checks and attestation forms.
- Offboarding: Notify hiring managers regarding expiring contractor contracts.
- Vendor Management: Manage processing of supplier/vendor invoices and billing statements.
- Serve as the main point of contact for recruiting suppliers/vendors to foster communication and resolve disputes.
Qualifications:
- College Diploma or equivalent.
- Minimum 2 years of relevant experience in onboarding, offboarding, and recruiting vendor management.
- Experience in multinational companies or Shared Services Delivery preferred.
- Willing to work onsite in Vertis North, Quezon City.
- Flexible to work morning, mid, and night shift schedules.
- Open to 1-year project-based contract with absorption potential.
- Can start immediately.
Work Set-up:
- Hybrid (Once a week WFH only).