Quotation Admin Coordinator
Job Summary
As a Quotation and Administration Coordinator, you will help manage quote requests, documents, and follow-ups across the company's New Zealand branches. You will work closely with estimators and operations managers to ensure quote details are complete, recorded correctly, and followed up on time. Additionally, you will assist with day-to-day administrative, business support, HR, and payroll tasks.
Responsibilities
- Manage quote requests, documents, and follow-ups
- Provide general administrative and business support
- Assist with HR records, timesheets, and payroll preparation
Required Skills
- Fresh graduates or up to 2 years experience
- Strong attention to detail and organization
- Proficient in Microsoft Office
Job Details
WHAT YOU'LL BE WORKING ON:
Quotation and Sales Support
● Receive, enter, and manage quote requests and inquiries.
● Check that client, site, scope, plans, and supporting information are complete and correct.
● Follow up missing information with Clients, Estimators, and Operations Managers.
● Assist with compiling, formatting, and emailing quotations.
● Follow up issued quotes and record outcomes.
● Monitor potential leads through tender portals, council websites, and other lead sources.
● Contact prospective clients and assist with business development follow-up.
● Maintain accurate quote, lead, and follow-up records.
Administration
● Provide general administration support across the business.
● Prepare reports, correspondence, spreadsheets, and other documentation.
● Maintain company records, registers, and systems.
HR and Payroll Support
● Maintain training, PPE, uniform, and employee records.
● Assist with timesheet checking and payroll preparation.
● Follow up missing or incorrect payroll information.
WHAT WE'RE LOOKING FOR:
● Fresh graduates or candidates with up to 2 years of experience in administration, quote coordination, estimating support, construction support, or a related role.
● Comfortable working with documents, systems, emails, and detailed information.
● Strong attention to detail and able to identify missing or incorrect information.
● Organized and able to manage several requests and deadlines.
● Clear written and verbal communication skills.
● Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
● Able to communicate and coordinate with different teams.
● Experience in construction, scaffolding, engineering, or trade services is an advantage but not required.
Job Type: Full-time | Day Shift
Onsite (Makati Office)