HR Office Administrator
Job Summary
We are seeking a hands-on HR & Office Administrator to support our growing construction sector SME in Singapore. This role provides direct exposure to HR administration, payroll processing, MOM compliance, and accounting. The ideal candidate is proactive and eager to manage diverse operational tasks within a fast-paced environment.
Responsibilities
- Manage construction-specific HR/insurance bonds
- Process MOM applications and compliance reporting
- Handle monthly payroll and CPF contributions
- Administer employee leave and attendance records
- Coordinate office administration and vendor liaison
Required Skills
- 2-3 years HR/Payroll administration experience
- Knowledge of Singapore MOM regulations
- Proficiency in MS Excel and HR software
- Accounting and payroll system literacy
- Strong organizational and attention to detail
Job Details
Key Responsibilities:
HR & Administrative (Construction-Focused)
- Apply for and manage construction worker insurance bonds and related documentation.
- Process worker pre-housing applications through official MOM channels.
- Handle employee termination processes in accordance with MOM requirements, ensuring all documentation is accurate and submitted on time.
- Update and maintain records in MOM systems (including OFWAS) where required.
- Coordinate mandatory drug testing for construction workers and maintain proper records.
- Conduct periodic spot checks on worker housing to ensure cleanliness, safety, and regulatory standards are met.
- Maintain up-to-date employee records including contracts, work passes, compliance documents, and personal details.
- Liaise with MOM, insurers, dormitory operators, clinics, and third-party vendors.
- Support onboarding and offboarding processes for site and office staff.
- Handle general office administration, documentation, filing, and coordination tasks.
- Assist with ad-hoc operational and administrative matters as the business grows.
Payroll & Leave Management
- Process monthly payroll accurately and on time using the company’s HR and payroll software.
- Ensure payroll complies with Singapore employment regulations, including CPF contributions, statutory deductions, and reporting.
- Administer and track employee leave entitlements, ensuring the company leave policy is applied consistently.
- Maintain accurate records of attendance, leave, and payroll adjustments.
- Prepare payroll summaries and support management with payroll-related reporting.
- Assist with year-end payroll matters, including IR8A preparation and coordination with external accountants where necessary.
Qualifications & Requirements:
- Diploma or Degree in Accounting, Business Administration, Human Resources, or a related discipline.
- 2–3 years of relevant experience in HR administration, payroll, accounting support, or office administration.
- Comfortable working in a construction or operations-driven environment.
- Familiarity with MOM regulations, payroll processes, and statutory requirements in Singapore.
- Experience with HR software, payroll systems, and accounting software.
- Strong attention to detail and good organisational skills.
- Able to handle confidential information professionally.
- Proactive, responsible, and willing to learn across multiple functions.
- Proficient in Microsoft Excel and basic office software.