HR Administrator

About the Role This role provides dedicated HR administration support to the People & Culture team of a large, multi-site Australian plumbing and civil infrastructure business, working closely with the People Operations Manager and Chief People Officer. The role will manage the full employee lifecycle administration, from recruitment and onboarding through to records, compliance, training and offboarding, with Employment Hero at the centre of day-to-day work. This is a hands-on role focused on accuracy, confidentiality and keeping people processes running smoothly, so the People & Culture team can focus on their people and the bigger picture. The engagement begins as a three-month project-based contract, with the potential to continue based on ongoing requirements and fit. Please note that salary will depend on your qualifications and experience. Key Responsibilities Onboarding & Offboarding • Managing end-to-end employee onboarding and offboarding, including contracts, letters, inductions and new starter equipment. • Coordinating uniform allocation and ordering for new and existing employees. • Ensuring all onboarding and exit steps are completed accurately and on time and following up any outstanding items. HR Records & Employment Hero • Maintaining accurate and up-to-date employee records and HR data in Employment Hero. • Managing confidential employee files and records in line with privacy and record-keeping requirements. • Running regular checks to keep employee data complete, current and audit-ready. Recruitment Administration • Supporting recruitment administration, including scheduling interviews and coordinating with hiring managers and candidates. • Coordinating pre-employment checks and managing candidate documentation. • Preparing offer letters and employment contracts for successful candidates. HR Documentation & Compliance • Preparing and managing employment contracts, offers, contract variations and other HR documentation. • Supporting HR compliance, including the administration and upkeep of policies and procedures. • Collating audit reports, tracking outstanding actions and communicating updates to key stakeholders. Training, Qualifications & Licences • Coordinating mandatory training, including bookings and attendance tracking. • Tracking employee qualifications, licence requirements, and flagging upcoming expiries. People & Culture Events and Engagement • Assisting with the organisation of P&C events, wellbeing initiatives, leadership events and training sessions. • Supporting employee recognition activities and internal engagement initiatives. Inbox & Team Support • Managing the P&C and Apprenticeship inboxes, responding to enquiries and escalating priority items. • Providing general administrative support to the People Operations Manager, CPO and wider P&C team. General Support • Provide general administrative support and assist with ad hoc tasks or projects as directed, to ensure the smooth day-to-day running of the business. Requirements and Skills Essential • Minimum 2 years’ experience in an HR Administration role, supporting the full employee lifecycle, from recruitment and onboarding through to employee records, training and compliance, employee engagement and offboarding, ideally within an HR or People & Culture team. • Hands-on experience using Employment Hero, including maintaining employee records, onboarding and HR documentation. • Experience preparing employment contracts, offer letters, variations and other HR documents from templates. • Excellent attention to detail and accuracy when handling HR data, contracts and records. • A high level of discretion and professionalism with confidential employee information. • Strong written and verbal English, with the confidence to deal with employees, managers and senior stakeholders. • Strong organisational skills, with the ability to manage multiple priorities and follow up outstanding actions. • Confident using Microsoft Office, including Excel for tracking and reporting. • Able to work independently and hit the ground running on a short-term project. Desirable (Nice to Have) • Experience supporting Australian clients or working in Australian business hours. • Familiarity with Australian employment practices, such as Fair Work, awards and contracts. Hardware and Software Requirements (BYOD) This is a work-from-home, bring-your-own-equipment (BYOE) role. Applicants are required to provide their own work dedicated equipment that meets the following Hardware and Software Requirements: • Laptop Set up and Windows OS environment • Minimum: Intel Core i5 | Recommended: Intel Core i7 and above, or similar • Operating System: Windows 11 Home/Pro — 64-bit (Genuine) • Memory: 8GB RAM or more • Anti-virus installed on the device • Internet: Minimum 100 Mbps (DSL/Fibre only). LTE accepted as backup connection only. • Laptop battery: Must last at least 1 hour on a full charge • Power backup required • Headset with microphone and noise cancellation (Jabra or Plantronics recommended) • Dual monitors required Work-from-Home Setup: A quiet, dedicated and distraction-free workspace suitable for performing the role during working hours.